Timesheets
Overview
A timesheet is a week of time entries submitted for approval. That gives time tracking a closing point: until submission, time is a draft; after it, it passes through a release.
The weekly matrix is the actual working surface — work items in the rows, days in the columns, daily totals below. In that form gaps stand out: a day without a booking is visible, a missing line in a list is not.
Core tasks
Review and submit the week. Navigate with Previous week, Next week and Today; Submit week sends it for approval.
Book quickly. Quick booking enters minutes directly into a cell of the matrix — the fastest way to add a forgotten half hour without opening the capture dialogue.
Approve, reject, reopen. Approvers decide per timesheet. Reopen takes a decision back when something turns out to be wrong.
Survey what exists. The list shows period, number of entries, hours, status, approver and time of decision, plus a total and a count.
Fields in detail
The What it does column answers what changes in the system — not what the field is called. The grey name behind the label is the API field: the same thing runs under that name through automation, import and AI tools.
A timesheet is not filled in — it comes out of the time entries of a week. What is edited is therefore only its approval.
| Field | Required | Values / format | What it does |
|---|---|---|---|
Employee employeeId | yes | an employee | Whose week. |
Week weekDate | yes | a date within the wanted week | Which week is meant. Any day will do; the system takes the week it falls in. |
Action action | yes | approve, reject, reopen | What happens to the week. Approve closes it: the entries can no longer be changed and become available for billing. Reject sends it back with a note. Reopen undoes an approval — the only way back, and deliberately not the recorder's to take. |
Note note | on rejection | text | Why it was rejected. It goes to the employee and stays on the week. |
Settings & permissions
- Module
module.timetracking. time.timesheet.submitto submit,time.timesheet.approveto approve and reject —
separate permissions, because one concerns your own work and the other other people's.
- Approved time is no longer freely editable. Corrections run through reversal, see
- The weekly matrix shows what is booked — it does not capture time itself, except through quick
booking.
FAQ & troubleshooting
The matrix is empty although I worked. Then no time entries exist for that week. Book them through Time tracking or the timer.
I cannot submit a week. Check the time.timesheet.submit permission — and whether the week has already been submitted.
After approval a time entry can no longer be corrected. By design. Reopen by the approving person, or correct through a reversal.
I cannot see other people's timesheets. That requires the approval permission, or the project-level view of time.